For Education

Migrate Student Records From Legacy SIS

Extract enrollment data, transcripts, and course histories even from systems built in the '90s.

The Challenge

Student data is locked in legacy systems.

Schools and districts have decades of records trapped in outdated SIS and LMS platforms. Complex relationships—students, courses, grades, credentials—make migration a nightmare.

And with academic calendars, you only get one shot. Summer break or bust.

The Solution

Win the deal in spring. Go live before fall.

Rubie extracts complete student records from any legacy SIS—handling the complex academic hierarchies that make education data uniquely challenging.

File preview

patients.csv

Clean

Raw

patient_id

first_name

last_name

address

1726ass-01

John

Doe

789 Maple Lane, Willow Creek, CA

1726ass-02

Jane

Smith

234 Oak Drive, Hilltop, TX

1726ass-03

Emily

Johnson

456 Pine Street, Riverview, FL

1726ass-04

Michael

Williams

123 Cedar Avenue, Springdale, NY

1726ass-05

Sarah

Brown

789 Birch Road, Lakeview, IL

1726ass-06

David

Jones

321 Elm Boulevard, Greenfield, WA

1726ass-07

Laura

Garcia

654 Spruce Lane, Maplewood, OR

Agent

ACME Extractor

New chat

Session

~40 min

Download the patients csv from ACME

Navigate...

~1 min

Ask me anything...

Smart Extractor

Extract from PowerSchool, Blackboard, Canvas, and homegrown systems
Handle proprietary exports and undocumented databases
No pre-built integrations required

Autonomous Mapping

Map complex hierarchies: institutions → programs → courses → sections → enrollments → grades
Handle inconsistent student ID schemas and grading scales
Adapt to each district's unique data structure

patients.csv

1 of 6

Does the “contact” column represent the ACME Client Number?

Yes

Suggested

Unsure

Other

High confidence6

Medium confidence4

Clean & Validate

Deduplicate student records across sources
Validate transcript accuracy before import
Ensure credential and enrollment data integrity

Enterprise-Ready

SOC 2 Type 2 certified for district procurement
Full audit trails for compliance

File preview

patients.csv

Clean

Raw

patient_id

first_name

last_name

address

1726ass-01

John

Doe

789 Maple Lane, Willow Creek, CA

1726ass-02

Jane

Smith

234 Oak Drive, Hilltop, TX

1726ass-03

Emily

Johnson

456 Pine Street, Riverview, FL

1726ass-04

Michael

Williams

123 Cedar Avenue, Springdale, NY

1726ass-05

Sarah

Brown

789 Birch Road, Lakeview, IL

1726ass-06

David

Jones

321 Elm Boulevard, Greenfield, WA

1726ass-07

Laura

Garcia

654 Spruce Lane, Maplewood, OR

Agent

ACME Extractor

New chat

Session

~40 min

Download the patients csv from ACME

Navigate...

~1 min

Ask me anything...

patients.csv

1 of 6

Does the “contact” column represent the ACME Client Number?

Yes

Suggested

Unsure

Other

High confidence6

Medium confidence4

The Result

Liberate student data. Meet your deadline.

Win more districts

Remove migration as a barrier

Meet academic calendars

Go live before fall semester

Complete records

Every student, every course, every grade

On-time implementations. Complete student records. Happy districts.

“Before Rubie, summers were extremely busy because schools sent CSV rosters and Cariina's team had to manually import, export, cross-match, remove and re-add users — a time‑consuming process that created duplicates and messy data.”
Dani Manzur
Head of Product Success at Cariina