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Legacy EHR data is hard to reach
Patient records sit in legacy EHR systems, practice management software, proprietary databases, and custom exports.
Healthcare
HIPAA-Compliant Data Migration for Healthcare
Extract records from legacy EHR/EMR systems without compromising security or compliance.
Book a demo (opens in a new tab)Loved by leading companies
- Order.co
- Rillet
- CurbWaste
- Granum
- Cariina
- Arketa
- NectarVet
- Golf Live
Problem
Patient data is siloed.
Records are trapped in legacy systems with proprietary formats. HL7, FHIR, CSV exports, nothing matches. Switching platforms means risking data loss or compliance violations.
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Healthcare formats do not line up
HL7, FHIR, CSV, and custom export formats rarely match the schema your platform needs.
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Compliance risk slows every migration
Practices want your software, but they cannot leave patient history behind or compromise PHI handling.
2core compliance needs: HIPAA and SOC 2
Most healthcare data lives in systems that were never built to move safely into modern platforms.
Solution
Onboard new practices in days with complete patient records.
Rubie extracts patient data from any legacy EHR/EMR system, transforms it to your schema, and loads it securely while maintaining HIPAA compliance.
Smart Extractor
Extract from legacy EHR systems, practice management software, proprietary databases, HL7, FHIR, CSV, and custom export formats.
Clean & Validate
Deduplicate patient records across sources, standardize demographic data and medical coding, and validate quality before import.
Security and Compliance
HIPAA compliant PHI handling, SOC 2 Type 2 certification, full audit trails, and access controls.
“Rubie is the migration solution that I have been looking for for years.”
Your questions answered
How does Rubie access portals without an API?
Rubie operates portals through a browser, the way a human would, so teams can extract, transform, and load data even when an API or pre-built integration is not available.
Is credential and login data secure?
Rubie is built for secure data handling, including SOC 2 Type 2 certified controls, encrypted workflows, and auditability for sensitive customer data.
What happens when a portal UI changes?
Rubie workflows are designed around browser automation and data validation, so teams can identify changes, adjust the workflow, and keep migrations moving without rebuilding a connector from scratch.
How long does it take to set up?
Setup depends on the source system and target schema, but the goal is to move teams from weeks or months of manual scoping to repeatable workflows that can run in days.
Can we use Rubie for ongoing syncs, not just one-time migrations?
Yes. Rubie can support repeatable extraction and transformation workflows when the same source or data motion needs to run again.
What systems can Rubie load data into?
Rubie transforms source data into the schema your product or operational system expects, including application databases, CRMs, ERPs, CSV handoffs, and custom destinations.
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